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Saturday, April 7, 2012

Outsource Any Data Digitization Project to Global Associates to Make Your Data Digital

Every business organization is exchanging or dealing with huge information or data everyday. This information or data is very vital for the business organization to take effective decision for smooth operation of the organization and for future reference. Generally information or data are stored in the paper file format or image format over the years. Prolong use of this data may cause damaging or loosing of data perpetually. So in order to ensure the consistent and long term use of the data or information, the need for specialized document digitizing services arises.

Data digitization or Document digitization is a system-centric process methodology in which data or information is acquired from newspapers, books, paper documents, business cards, periodicals or image files, video, audio, signal (generally an analog signal) and converted into digital formats. We can convert data to versatile formats like Text, HTML, XML, Access, Excel, Word, GIF, JPEG or TIFF, ASCII, RTF or delimited text files. The data can also be delivered in a media file like CDs, Tapes or Zip disks.

Global Associates has been providing high quality and cost effective data digitization, document digitization, content digitization, document conversion & migration, document analysis and document archiving outsourcing services as well as capture of raw unstructured data, data post-processing and data delivery for 10+ years to convert all the books, catalogs, e-paper, newspapers, historical document, business cards, manuals and other document from analog format to digital or electronic format.  While migrate data to end-user formats we provide analysis in detail and research on data in each document to facilitate utmost accurateness.

Global Associates can deal with different types of data digitization projects for Universities, colleges, museum, research centers, schools, libraries, book publishers and businesses. Our data digitization outsourcing services include business data digitization, medical records digitization, land records digitization, data indexing etc.

Global Associates expertise in conversion of older print books, manuscripts into digital format by utilizing State-of-the-art document scanning methodology and optical character recognition technology.

Types of Digitization:-

  • From paper to electronic formats
  • From audio tapes and VHS to Compact Disks (CDs/DVDs)
  • From Vinyl film to digital media (MP3, MPEGS)
  • From blueprints, maps and diagrams to editable, retrievable, shareable data that can be efficiently manipulated
  • From invoices & applications to intelligent data warehouses making data mining easy

Digitization Service Process:-
  • At initial stage the actual requirement of the client is thoroughly checked.
  • After that the dotted documents are collected from the customer and are aligned properly.
  • Aligned documents are scanned and saved as image files.
  • The scanned documents or images are converted into text files with the use of Optical character recognition (OCR).
  • The documents or data are saved giving detailed file names which are termed as indexing the documents.
  • The documents are organized in separate or combined PDF files after taking in consideration the exact requirement of the customer.
  • At the end of the process quality control is done to rectify all the minor errors that might have remained and then digital images and index information are delivered in formats specified by our customers.
  • A double keying system is applied where every entry is performed twice and compared with proprietary software to check the accuracy. If any error is found, correction is done instantly. 

The benefits of using our Data Digitizing Service:-
  • Perpetual preservation of all your vulnerable physical documents.
  • Accumulate and protect data for future references
  • Trouble-free & customized access to information.
  • Replace the cumbersome methods of document storage/retrieval.
  • Duplication of data easily
  • Clean up and get rid of unnecessary data
  • Accumulate and protect data for future references
  • Systematic archiving of documents easy to share.
  • Makes data well-matched with all modes of digital data transfer.
  • Information can be distributed smoothly by means of images, text, CD-ROMs, internet, intranets and extranets.
  • A qualified professional team comprising of 50+ dedicated people who are well versed with data management to fulfill the task systematically.
  • Cost effective price and superior data security.

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